The Language Place

teen total immersion terms and conditions

It is essential that the student and his/her parents read the following terms and conditions carefully and accept them. Thank you.
Arrival in Ireland
  • If the student is under 16 and travelling without an adult, they must fly to Dublin with the Irish national airline Aer Lingus (www.aerlingus.com) or with their own national airline. Students over 16 can also fly directly to Dublin with Ryanair (www.ryanair.com).
  • Many students on the Teen Total Immersion course travel together on the same flight, arriving on a Sunday. If you need any assistance with booking your flight, please contact: info@thelanguageplace.ie
  • Students on the Teen Total Immersion course will be picked up at Dublin airport by a private bus on the Sunday before their classes start. A representative of The Language Place will meet the students at the airport and take them directly to The Language Place. Their host families will meet them at The Language Place.
  • If a student arrives before or after the start of their course, i.e. not on one of the dates above, a representative of The Language Place or one of their teachers will pick them up at the airport and take them directly to The Language Place. There is an additional charge of €50 for each private airport transfer. Dundalk is 70km from Dublin airport and the journey takes about one hour.
  • Students can travel with their passport or national identity card. In most European countries minors will need written permission from their parents/guardians to fly unaccompanied. For more information regarding children flying unaccompanied, please check with your local police station.
  • To avoid problems when checking in, as well as their checked-in luggage, students can take on board one piece of carry-on luggage, which cannot weigh more than 8-10kg nor exceed the standard measurements of carry-on luggage allowed by airline companies (55cm x 40cm x 20cm). Students flying with Aer Lingus or most other national European airlines may also take on board as carry-on luggage, a carry bag, camera, laptop or jacket. In all cases, it is strictly prohibited to take in your hand-luggage any type of liquid or gel etc. or any sharp objects such as scissors, nail files, knives etc.
  • Once the student has arrived in Ireland and has been met by a representative of The Language Place, we will send his/her parent a text message to let them know that their child has arrived safely.
  • Should a student miss their flight due to a problem with their luggage, not having the correct documentation etc., The Language Place can not be held responsible. The student will have to book another flight and pay for the cost of a private transfer (€50) from the airport to Dundalk.
  • Similarly, The Language Place can not be held responsible for a student losing their passport or any other documentation needed to return home, nor will they be responsible for replacing said documentation. Responsibility for replacing any necessary documentation such as passport, etc. will lie solely with the parents of the student and can be quite expensive. For this reason we recommend that all students hand over their passport or equivalent on arrival in Ireland so that we can keep them all safe. They will not need this documentation during their stay in Ireland.
Accommodation:
  • Students on the teen total immersion programme stay with Irish host families with teenagers. This is the best way to guarantee total immersion in English and to get to know Irish culture.
  • All of our host families are carefully chosen after a long interview process. We visit the families in their homes and we gather information about their ages, professions, hobbies, pets etc. The information which the student provides us in this booking form is then compared with the host-family information we have in our data base. Students are then matched with the host family most suitable to them.
  • Usually, host families for teens have teenagers of the same age, or a little older or a little younger. These teenage hosts will spend time with their student in the evening and also accompany him/her on some activities/excursions.
  • All our host families live in very comfortable houses in Dundalk or very near Dundalk. It is important to know that half of the population of Ireland does not live in the centre of towns but in the suburbs. Many of our host families live in the countryside about 5-10 minutes by car from the centre of Dundalk. These families usually have bigger houses than normal with an extra bedroom to accommodate another boy or girl.
  • Students will have their own bedroom. Some students will have their own bathroom but most will have to share a bathroom with the host children. If two friends would like to stay with the same host family, they will usually share a bedroom.
  • If a student would like to stay an extra night with their host family before the course begins or after the course finishes, they must let us know in advance of their arrival in order make the necessary arrangements with the host family. Extra nights cost €30 per night.
Food:
  • Irish people generally have breakfast between 7.00am and 9.00am, lunch between 12.00pm and 2.00pm and dinner between 6.00pm and 8.00pm. Breakfast and dinner are the main meals of the day. Lunch is usually light and typically consists of a sandwich, a salad, a yoghurt or fruit.
  • The host family will prepare the student’s breakfast each morning and dinner each night. The student has an organised activity or excursion each day and the host family will prepare a packed lunch for the student to take with them.
  • Before arriving, the student can tell us about their likes and dislikes on their booking form. We will pass this information on to the host family. The student can also give extra information when they arrive. If they have forgotten to include anything in their application form (for example, they like salads but not tomatoes), they can mention it to their family when they arrive.
  • Irish food is much more varied than it used to be in the past. However, other diets, such as the Mediterranean, are more varied. If the student has any problems with their food/meals, they should mention it politely to their host family or to a representative of The Language Place.
  • Of course all hosts will do their utmost to ensure that their student enjoys their meals but it is normal that some students who are used to eating everything in their own country may not like absolutely everything they are given to eat by their Irish host family. Students should bear in mind that they are in a different country, with different ways of preparing food; this is part of truly experiencing another culture.
  • The host family will buy all the food the student will need for breakfast, lunch and dinner. They will also provide snacks between meals. If the student decides to eat out, this is not the responsibility of the host family and must be paid for by the student.
  • There is a section in this booking form which deals with allergies and food restrictions. The host family will know of these dietary needs before the student arrives.
Transport:
  • Students on the teen total immersion programme will be picked up by a representative of The Language Place each morning from 8.30am or will be taken directly to The Language Place by their host family to begin their activities at 9.30am.
  • Students will travel to and from activities by private bus.
  • Students will travel on excursions by private bus.
  • Students on the teen total immersion programme will be picked up by their host family each afternoon at 5.30pm after their activities or classes at The Language Place. On Saturdays they will be picked up at 7.30pm after their trips to Dublin/Belfast.
  • All students on the teen total immersion programme have to be in their host family’s house every evening at the time they have agreed with The Language Place, usually no later than 6.00pm. From this time on the student will remain with their host family. Usually they spend their free time with their teenage hosts and their friends. This time with the teenage hosts is very important for the student because they can practise the English they have learned during the day in a very natural way.
  • The host family or a representative of The Language Place must know where the student is at all times. No student is permitted to go on any trip that has not been organised by their host family or The Language Place.
Clothes:
  • The host family will do all their student’s laundry.
  • The weather in Ireland in July and August is quite changeable (between 12° and 24°). When packing their suitcases, the student should include warm clothes, for example, a fleece or a jacket, some sweaters, a raincoat (and a small umbrella if they want) as well as some light clothes like t-shirts and shorts. It can be sunny but also cloudy and because we are so close to the Atlantic, and further north, we have rain quite regularly. The best thing is to be prepared for all types of weather.
  • Students should take a swimsuit and a towel as they will be doing some water-based activities in Carlingford Adventure Centre. The centre will provide wetsuits, lifejackets and helmets but for comfort students should bring a swimsuit. We also recommend old trainers which can be worn in the water.
  • Students should also bring some leggings or tracksuit bottoms and suitable footwear for horse-riding. It is necessary to wear footwear with a sturdy heel in order to better grip the stirrups; trainers will not be permitted. Suitable footwear can be provided at the equestrian centre but it would be preferable if students could bring their own boots if they have them.
Level of English:
  • It is essential for the student to have a sufficient level of English to enable them to communicate in English with their host family, the other students on the course and other teenagers they will meet. Therefore, we recommend the student has at least A2 level according to the Common European Framework of Reference for languages.
  • Students must commit to speaking in English at all times.
  • All host families are there to help their students improve their communication skills in English; they are friendly and patient. However, if a student has a low level of English, it is normal that they will not understand everything or everyone on the first day. During their intensive English course they will learn to communicate better and gain more confidence in themselves day by day.
  • The Language Place team wants our students to enjoy their experience learning English in Ireland and we are here to help them at any time with any problem.
English classes:
  • All classes are specially designed to suit the needs of the students. Students will spend 3 hours a day in class practising their speaking, listening, reading, writing and grammar skills.
  • The cost of class materials is included in the course price. Students will get a folder to keep their class materials in. They will also receive a notebook for extra use outside of the classroom. Students must bring their folder and notebook to class every day.
  • Students must attend all classes unless they are ill. Usually our students enjoy their classes and prefer not to miss any!
  • Attendance will be recorded in their Certificate of Attainment.
  • A detailed report on students’ progress in the different language skills, listening, speaking, reading and writing, will be sent to each student’s parents at the end of the course.
Activities and excursions:
  • According to the aims and objectives of the teen total immersion course, we guarantee that students will have maximum opportunities to learn English during the whole day and will take part in a great variety of activities in English in the mornings.
  • It is essential that students have a sufficient level of English to understand the instructions for the activities – horse riding, karting, quad biking, adventure sports, etc. given that participation in these activities with Irish teens and teens from other countries forms an integral part of the course. Again, we recommend that students have at least A2 level.
  • The activities and excursions are great fun and students usually take part in all of them. However, if a student does not want to take part in any particular activity or go on any particular excursion, they can let us know beforehand and the student can stay with their host family or in the school.
  • Punctuality is very important. Students must arrive on time for activities. If they arrive late, they run the risk of missing the bus which takes the group to the activity locations. If they miss the bus, students will have to remain in the school until 6.00pm, the agreed time for their host family to come and pick them up.
  • On activities and excursions students are not permitted to leave the group for any reason without the permission of their teachers and must always return to the group at the specified time.
  • Some Irish teenagers will join us for some evening activities and excursions on Saturdays.
  • We will always endeavour to do the activities and excursions as they are planned in the programme but sometimes the days can be changed depending on weather conditions. If we have to change an activity because of adverse weather conditions, we will do the activity on another day.
Illness/emergencies:
  • If a student becomes ill and needs medical attention, a representative of The Language Place or their host family will take the student to the doctor.
  • If the student is from the EU and has a European Health Insurance card or equivalent, EU regulation 1408/71 stipulates that all carriers of the EHI medical card or equivalent are entitled to free medical care during a temporary stay in Ireland. If a student does not have this card, they will have to pay for any medical care they receive so students must ensure they have the necessary medical cards before travelling. Medical care in Ireland is more expensive than in other countries. A simple visit to a local doctor can cost €50 while a visit to emergencies could cost over €100.
  • If a student has a medical condition which requires regular medication, it is imperative that the student makes sure they have enough medication to last the duration of their stay in Ireland. It is also imperative that the directors of The Language Place know in advance (before arrival) if a student needs to take any form of medication.
  • It is also imperative that the directors of The Language Place know in advance (before arrival) if a student is NOT permitted to take any particular form of medication such as paracetamol or ibuprofen.
  • If a student becomes really ill and has to return home without finishing the course, The Language Place will return the balance of their accommodation and activity costs. Unfortunately, once a student has begun their course, it will not be possible to return the cost of classes, transfers, registration or insurance.
  • In case of an emergency, a representative of The Language Place will take the student to hospital or accompany them in an ambulance. The student’s parents will be contacted immediately.
  • Although it very rarely happens, in the case of a host family having an emergency (an accident, a serious illness, a death in the family etc.), there is the possibility of changing the host family before finishing the course. Usually the student will go to another host family but if this is not possible or if there are only a few days left of the course, the student will be hosted by the directors of The Language Place.
Money:

The teen total immersion programme has everything included in the price, so students on the teen total immersion programme do not have to buy anything during their stay here and really do not need to take much money with them. Students will have the opportunity to go shopping in Dublin and Belfast but given that they are not permitted to take much luggage on the airplane, it is better for them to bring just a little money.

Insurance:
  • Loss and theft: The Language Place does not accept responsibility for any loss or theft.
  • Injuries: There is a Personal Accident Insurance policy (Allianz) for minors included in the course price so students are covered while on excursions or doing activities with The Language Place. This policy covers against injuries incurred while in The Language Place building, on excursions with The Language Place and on most activities with The Language Place. Unfortunately, this policy does not cover students against injury on the following activities due to them being viewed as risky sports: karting and quad-biking. Nor does the policy cover students against injury in their host family’s home. Therefore we recommend students take out a travel insurance policy in Spain which will cover them sufficiently while in Ireland, including against loss ad theft.
  • Parents must sign an authorization form in order for their children to do the following activities in Ireland: horse riding, karting, quad-biking and adventure sports. The centres require this authorization when students are minors. We will send this form to parents when their children have registered.
Communication with parents / internet:
  • We ask all parents to remind their children that they are in Ireland for total immersion in English and that living, speaking and even thinking in English will be difficult in the beginning. It is normal to feel a little nervous during the first couple of days but it will not take the students long to get used to their new life. If they are a little nervous at the start, it is better to encourage them to enjoy this new experience.
  • During the first few days and throughout the course communication between students and parents should not be excessive. Parents should not contact their children during class or activities and we ask that phone conversations at night be kept brief. In this way their children will be able to better experience life in English.
  • Most homes in Ireland will have broadband but not all because in some rural areas the service is not yet provided. Host families usually have access to broadband but in any case, The Language Place offers free Internet access in the school to all our students. Students can also take their ipad or smartphone (if they have one with them) to use in The Language Place but never during class.
  • To avoid excessive phone bills, we recommend communication by Internet, for example Skype.
  • Students should respect the rules of their host family with respect to use of the Internet in their home.
  • So that parents can keep abreast of everything that is happening during the teen total immersion programme we will post photos, videos and comments on our facebook page: www.facebook.com/thelanguageplace If any parents or students would prefer us not to use their photo on this social media site, please email us at: info@thelanguageplace.ie
  • If any parent would like to speak to a director of The Language Place, we will be available after 7.00pm (8.00pm CET) from Monday to Sunday. In case of emergency please contact us by SMS on our mobiles: 00 353 87 229 7476 or 00 353 87 229 7473 and we will get back to you as soon as possible.
Rules for all students:

We are sure all students will enjoy this wonderful experience and will take back with them some unforgettable memories. Nevertheless, there is a series of rules which all students must follow in order to maintain a harmonious atmosphere during the programme. We ask you to read these rules together:

  • Students must behave at all times in a respectful and polite manner with their classmates, teachers and host family.
  • Any two students sharing a house must be especially careful to make every effort to communicate together in English and avoid using their mother tongue to speak together. This is not only for their own benefit but also out of courtesy and politeness to their host family.
  • Students on the teen total immersion programme must not enter Irish pubs or consume alcohol during their stay in Ireland. If a student is over 18 and would like to enter a pub during their stay in Ireland, we recommend they choose the adult total immersion programme. Laws in Ireland forbid under 18s from consuming alcohol.
  • The law also forbids minors from being in possession of, or drinking alcoholic drinks (including beer) as well as drugs of any description. Failure to comply with this rule will result in immediate expulsion from the programme without refund and the cost of a return flight will be the responsibility of the parents.
  • Smoking is strictly forbidden in The Language Place, the host family’s house and almost all other public buildings and spaces.
  • Theft or robbery in a shop or other retail outlet, in the host family house, the buildings of The Language Place or anywhere else will result in the student responsible being immediately sent back to their country; there will be no refund and parents will have to cover the cost of transport.
  • During their stay in Ireland, students will be under the responsibility of the directors of The Language Place and so all students must, for their own well-being, respect them and their rules at all times.
  • Students must respect and adhere to the laws of the country.

Return:
  • Students on the Teen Total Immersion programme will be taken to Dublin airport by private bus 3 hours before their departure time. A representative of The Language Place will accompany the students to their check-in desk. They will see them off at the security control. Students must go directly to their boarding gate. If there is a delay, the representative will send an SMS text to the students’ parents. As soon as the flight has taken off, they will let the parents know by SMS text.
  • If a student misses their flight because of a problem with their DNI, passport or other documentation, or if they miss their flight because they did not go directly to their boarding gate after having gone through security control, The Language Place will not accept any responsibility. The student will have to cover the cost of the next flight themselves.
  • If a student has to stay in Ireland longer than planned for whatever reason (illness, strike, etc.), they will have to pay an additional €30 per night and as well as the private airport transfer fee of €50. Unfortunately, if we are not told in advance, we cannot guarantee that students will be able to stay with the same host family.
Payment and refunds:
  • An invoice will be sent by email and payment can be made by bank transfer or by PayPal. Please note the prices on our PayPal payment page include PayPal commission of 3%-4%.
  • Students must pay a deposit of €400 to reserve a place on the teen total immersion programme. This deposit is part of the full payment and is non-refundable.
  • Full payment must be at least 28 days before the course start date.
  • Students can cancel their course up to 28 days before their start date and The Language Place will refund them the cost of the course less the deposit of €400.
  • If a student cancels their course with less than 28 days’ notice or once the course begins, refunds cannot be given.
Thank you again for choosing a teen total immersion course for your child and please do let us know if you have further questions.

Richard Keogh, Managing Director, The Language Place
Annemarie Keogh, Academic Director, The Language Place



contact us

 

telephone: 00 353 42 9320729
mobiles: 00 353 87 2297476
00 353 87 2297473
email:

info@thelanguageplace.ie

address:

18 francis street,
dundalk, county louth, ireland

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